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Job Description

Administrative Assistant II
Paducah, McCracken, KY (42003)
Number of openings: 1
Application closing date: 12/14/2018

Federal contractor, expires on 3/21/2020

Administrative Assistant II

Job Code:

Paducah, KY

Paducah - Pro2Serve - 1.4.7

Direct Hire

Job Responsibilities:

Position: Administrative Assistant II

Division: Business Solutions-Paducah

Duration: Direct Hire

Location: Paducah, KY

Company Description

Professional Project Services Inc. has upcoming opportunity for an Administrative Assistant II (Direct Hire) positions at our offices in Paducah, KY. Please submit resumes via the web page link below.

Professional Project Services, Inc. (Pro2Serve) is a nationally-recognized technical and engineering services firm dedicated to providing critical infrastructure engineering services in support of our Nation's security. Using a disciplined systems engineering approach that is supported by an innovative software toolset, Pro2Serve provides solutions to improve the effectiveness and efficiency of our government and private clients. We support the defense, energy, and science markets through responsive, cost-effective execution of critical security, facilities and infrastructure, nuclear defense and nonproliferation, and environmental projects.

Job Description

Works on routine/basic administrative duties with limited supervision.

Duties include filing, computer work, answer phones, report compilation, work in reception areas as needed, maintain files/logs, and prepare reports, presentations, contract and other documents using standard software.

Other duties may be assigned.

Provides administrative support to Pro2Serve and/or clients including the following:

Composing and typing routine correspondence

Copying correspondence or other printed matter

Filing correspondence and other records

Transcribing dictation from voice recording

Answering telephone and providing information to callers or routing call to appropriate team member

Placing outgoing calls

Preparing, proofreading and formatting complex reports, presentations, and contract/task order documents using standard software.

Receives incoming calls for directors and provides information, redirects callers to voice mail or takes other messages.

Routes incoming mail and faxes for employees and managers. Prepares outgoing mail.

Schedules appointments and coordinates itineraries as needed. Arranges travel schedules and reservations as necessary.

Greets visitors, determines visitors' needs and refers visitors to appropriate team member(s).

Assists with scheduling, meal planning and other needs as required.

Maintains conference room schedules.

Acts as receptionist or backs up receptionist when needed.

Demonstrates ability to get along with coworkers, customers and visitors.

Performs other duties as assigned by supervisor.

Environmental, Safety, and Health is the responsibility of every employee at Pro2Serve. Please see employee ES&H responsibilities below.

Job Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position requires High School Education or GED and requires 10 years previous administrative and general business experience.

Must be familiar with general computer use, e-mail, electronic calendars, word processing applications, spreadsheet applications, etc.

Able to read and interpret documents such as operating and maintenance instruction and procedure manuals.

Able to write routine reports and correspondence.

Able to speak effectively before groups of customers or employees.

Able to calculate figures and amounts.

Able to define problems, collect data, establish facts and draw valid conclusions. Able to interpret a variety of instructions deal with abstract and concrete variables.

Able to operate office copier, fax and computer are required.



To comply with all applicable ES&H requirements including the proper use, maintenance and emergency procedures for Personal Protective Equipment.

To not conceal/destroy ES&H non-compliance/potential noncompliance information.

To participate in the ES&H program and in decision making that affects ES&H.

To report, without fear of reprisal, ES&H concerns, unsafe practices or conditions.

To use Stop Work authority to protect yourself, your co-workers or the environment.

To immediately report all injuries, accidents, illnesses or near-misses.

To complete scheduled training and maintain qualifications to perform assigned task.

To perform other ES&H responsibilities as assigned by supervisor.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is required to sit for the majority of the day. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and drive.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Works in typical office environment.

The noise level in the work environment is usually quiet.

Direct Hire

Federal Government Clearance

This position may require the ability to obtain a government clearance. This position may require reviews and test for absence of any illegal drugs along with a background investigation by the Federal government in order to obtain an access authorization prior to employment, and may require subsequent reinvestigations may be required.

EEO Employer

Affirmative Action Employer-M/F/Vet/Disab/LGBT


Pro2Serve's benefits package was carefully designed to meet the needs of our employees and their families.

These benefits include:

Major Medical Plan with Prescription Card, Dental Plan, Vision, and Disability Insurance

Retirement Plan 401(k)

Employee Stock Ownership Program (ESOP)

Comprehensive Leave


Pay Rate
Please submit salary or hourly rate requirements along with resume or in a cover letter.

Job location

Paducah, KY area

Please submit resumes via the web page link.

If you meet the above requirements/qualifications, please click the Apply Now button to submit your resume to be considered for this position, as well as added to our national database. We look forward to talking with candidates who have the requisite skills and experience level.

Please click this link below to apply to the position. Web Page and Resume Submittal Page may take a few seconds or a minute to load.



EEO Employer:
Affirmative Action Employer: Equal Opportunity Employer–minorities/females/veterans/individuals with disabilities/s exual orientation/gender identity

Applicants preferred to have at least a High school diploma/GED or equivalent



Contact Information